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ICPR > Records Management > General Information > Records Management - What Is A Retention Schedule? Records Management - What Is A Retention Schedule?

A Retention Schedule describes the records created by a state or local government entity, and outlines their
  1. Retention: Where, in what format, and how long they are to be maintained?
  2. Disposition: What is to be done with them at the end of that period? (Destruction or transfer to the Indiana State Archives for permanent historical preservation.)

Retention schedules are divided into "Record Series" which are groups of related records that all have the same basic subject and requirements for retention and disposition. Each of those record series has a descriptive title and a unique identifying number known as a Record Series Number.

State Government

There are two types of retention schedules in use by state agencies:

County/Local Government

These entities have their own set of County/Local Retention Schedules for broad general categories of government, which must be approved by each county's individual Commission on Public Records before they can be applied.